Stress-Free Payroll for Small Business Owners

Yes, our payroll services are designed to be highly scalable and adaptable to a wide range of business sizes. We work with everyone from one-person companies and sole proprietors to established organizations with over 20 employees.

We understand that the needs of a single-owner S-Corp are vastly different from a construction company with a crew of hourly workers. For smaller entities or solopreneurs, our focus is often on determining a reasonable owner salary and ensuring that tax withholdings are managed correctly to avoid surprises at tax time. For larger teams, such as production crews, warehouse staff, or medical practices like dentists and chiropractors, the complexity increases. In these cases, we manage a variety of pay rates, overtime calculations, and departmental tracking.

Regardless of your size, we apply the same level of rigorous detail. We don't believe in a one-size-fits-all response. Our goal is to support your goals for growth and stabilization, ensuring that your payroll infrastructure can handle the growing pains of expanding production and hiring more staff without breaking down. Whether you are just starting out or managing a mid-sized workforce, we have the systems and expertise to keep you compliant.

A typical payroll run with Solution Solvers is a comprehensive process that goes far beyond simply calculating gross pay. We handle the entire sequence of events required to get money from your business account into your employees' hands accurately and legally.

Time & Earnings Calculation: We start by computing earnings based on the data you provide, whether that is an annual salary for management or timesheets for hourly workers. We verify attendance and hours worked, ensuring that exempt and non-exempt statuses are respected.

Adjustments & Bonuses: We incorporate any necessary pay adjustments, such as vacation time, sick leave, or performance-based bonuses and commissions.

Deduction Management: This is where many businesses struggle. We calculate and electronically file all necessary deductions. This includes standard taxes, but also specific items like health insurance premiums, union dues, court-ordered wage garnishments, and 401k retirement contributions.

Distribution: Once calculations are final, we handle the distribution of funds. We can execute direct deposits for speed and convenience, or issue live payroll checks if that is preferred by your staff.

Reporting: Every run generates the data needed for your records and future tax filings, ensuring a seamless paper trail.

Absolutely. One of the biggest misconceptions business owners have is that they are stuck with a bad payroll provider until January 1st. This is simply not true. We specialize in helping clients switch providers at any time of the year, even if your current provider is slow, error-prone, or too expensive.

We have a structured payroll provider transition process designed to eliminate risk. We understand that switching can be daunting, so we handle the heavy lifting to ensure a seamless transition.

YTD Audit: We simplify year-to-date (YTD) imports by auditing your previous data to ensure that what was filed by your old provider matches your records. This helps catch and correct any prior errors before they carry over.

Migration: We migrate your data into our system, setting up all employee profiles, tax IDs, and direct deposit information.

Parallel Testing: To guarantee accuracy, we can run a parallel test—processing a payroll run in our system while your old system is still active—to compare results and ensure everything matches perfectly to the penny.

We effectively manage the break-up with your old service and ensure that everything runs smoothly on your first payday with us.

Compliance is the backbone of our payroll service. When you hire us, you are effectively outsourcing the liability and stress of dealing with the IRS and state tax authorities regarding employment taxes. We handle the full spectrum of required filings.

Quarterly Filings: We prepare and file Form 941, the Employer's Quarterly Federal Tax Return, which reports income taxes, Social Security tax, and Medicare tax withheld from employee paychecks.

Annual Filings: At the end of the year, we prepare and submit Form 940 for the Federal Unemployment Tax Act (FUTA). We also generate and file W-2 forms for your employees and 1099 forms for your independent contractors.

State Filings: We ensure that you don't forget state filings and deadlines, a common pitfall for DIY payroll.

We also manage the distinction between employees and contractors. For contractors, we ensure compliance by issuing 1099-NEC forms to any vendor or freelancer paid $600 or more. Our goal is to ensure that you never face a penalty for missing a deadline or submitting an incorrect form.

Yes. While Solution Solvers is proudly based in Hampton Roads, Virginia, our capabilities are fully national in scope. We explicitly state that we operate in all 50 states, meaning we can support your business regardless of where you or your employees are located.

In today's remote-work environment, many small businesses have employees living in different states. This creates multi-state payroll complexities, where you must withhold income tax for the state where the work is performed, which may differ from where your business is registered. We are equipped to handle these complex cross-border scenarios.

We utilize secure, cloud-based technology and open source ERP solutions like xTuple where appropriate, to manage data remotely. Whether you are in California, Texas, or right here in Newport News, we can process your payroll, manage your direct deposits, and handle your state-specific tax filings with the same level of personalized service and transparent flat-rate pricing. You get the expertise of a local partner with the reach of a national firm.